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Q #12
⏰ :
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Verbal Question
Read carefully the passages given below and answer the questions
The candidates in a Meeting must ask themselves questions such as these:Why are we gathered here? What do we are supposed to do? At the end of the meeting , what should we have attained? Truthful answers to these questions should go to clearly fix the aim of the meeting. The manner the aim is perceived by the group will to a large extent determine the effectiveness of the meeting. Next, identifying members who need to attend to achieve the defined purpose is equally crucial. Frequently people who have no role whatsoever are asked to join in a meeting to give the appearance of a ‘full room’. This could spell disaster since other participants who are determined to attain something as the meeting, may feel less sincerely tending to give out their best contribution. Besides, such unwanted invitees waste their time as well as others, demoralising the letter. Further, a clear and well as others, demoralising the letter. Further, a clear and well thought of agenda must be adopted so that the path to goal achievement would become visible sooner. Constructing a good agenda involves all the aspects of the issue under consideration in a thematic manner. If the differing stands of any groups are known in advance, the agenda must be drawn to accommodate these, so that everyone gets an opportunity to speak out his opinion. Roles need to be well-defined at the commencement of the meting. A facilitator must be designated specifically to guide the discussions, encourage participation, match and space differing view-points. The responsibilities of time management, generating creative options, also must be designated, according to the purpose of the meeting to facilitate the accomplishment of its goal.
Undesired invitees to a meeting will
1] dilute the seriousness of the meeting.
2] waste the time of other participants and their own.
3] demoralise more seriously inclined candidates.
4] all of the above.
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Explanation: Unwanted invitees to the meeting will waste their own as well as others’ time and will demoralise the serious candidates who really wish to make a contribution.
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